What it is
Automation with human control
It is not software you have to learn. We design a managed process with you: inputs, rules, human review points, and the result your team should receive.
Ganexity Automation
Intelligent automation
Every day your business receives emails, notifications, and requests that someone has to read, sort, and answer. Ganexity turns that work into automated processes: it extracts the data, applies your rules, asks for human approval on important steps, and sends the result to the right person or system.
Managed service: we build the process, you supervise and approve. Nothing important runs on its own.
- 01An email or event arrives
- 02AI extracts and structures the data
- 03Your rules choose the path
- 04A person approves what matters
- 05The result is sent and recorded
Supervision
Every important step is defined
Before activation, we agree how the process will be supervised:
- What information comes in and what result should go out.
- Which rules apply and which steps require human review.
- What happens when data is unclear, incomplete, or an action fails.
- Which accounts and services are authorized for the connection.
- What evidence or traceability the business needs to retain.
Process
How it works, in plain words
- 01Information arrives: an email, a form, a notification from another system, or a scheduled time.
- 02AI reads the content and extracts the important data: who, what, how much, when.
- 03Your rules choose the path: amounts, deadlines, client types — whatever you define.
- 04If the step is important, the process stops and waits for a person to approve.
- 05The result goes where it should: an email, a message to the team, or your system.
- 06The flow retains the agreed evidence so the team can review what happened and what decisions were made.
Example flow
Possible process: classify invoice data
A process can be configured like this to reduce manual data entry without authorizing payments:
- 01The invoice arrives in the business mailbox.
- 02AI extracts supplier, number, amount, currency, and due date.
- 03The limit you defined is checked.
- 04If the amount is high, the process waits for human approval.
- 05The team receives the data for review and continues in its authorized system.
Connections
Connections that can be evaluated
Availability and access are validated for each project and provider:
- Email: agreed input or output
- Team channels, such as Slack
- Webhooks and external APIs
- Credentials authorized for the process
- AI provider selected for the case
- Authorized file location
Expandable
What we can add for your case
These additions can be assessed when they fit the process and the provider supports the integration:
- WhatsApp Business and SMS
- Microsoft Teams and Telegram
- Google Drive, Sheets, and Docs
- CRM: HubSpot, Pipedrive, Salesforce
- Invoicing: Holded, Odoo, Stripe
- Stores: Shopify and WooCommerce
- PDF reading and scanned invoices
- Automatic weekly reports
Building blocks
The pieces we use to build your process
We combine functional building blocks around the goal and the systems available:
Start
A button, an external event, or a schedule starts the process.
AI and data
AI can turn free text into structured data; the agreed rules and reviews choose the path.
Human control
The process waits for approval, with a deadline and a clear policy if nobody responds.
Communication
Can receive or prepare emails and notify the team through an authorized channel.
Files and systems
Can use APIs or files when access and scope have been approved.
Processes
Processes we build with you
We design a specific process around a repetitive task and its controls:
- Invoices: extract data, check limits, and flag amounts for human review.
- Enquiries: classify each message and route it to the right person.
- Potential clients: check the data and confirm with a person before replying.
- Reports: automatic weekly summary of what matters.
- Email to system: turn messages into structured data for your management software.
- External events: check, request approval, and run the action.
Control
You decide what matters
Each project defines which steps need human approval: high amounts, new clients, or outbound replies. We also agree what happens when information is missing or nobody responds.
Data
Authorized, traceable access
Before any connection is made, the authorized accounts, providers, credentials, retention, and traceability requirements are documented for the case.
Result
Less repetitive work, more control
The goal is to reduce repetitive work while keeping important decisions with the team and maintaining traceability appropriate to the process.
FAQ
Frequently asked questions
Do I have to set anything up myself?
No. It is a managed service: we understand your process, configure it, and agree how your team receives results and review requests.
Can it send anything without my approval?
The steps you mark as important always wait for human approval. You define what is approved by hand and what can flow on its own.
What do I need to start?
A task that repeats: invoices, enquiries, notifications, reports. We look at how you do it today and prepare the process.
What happens if something fails?
Before activation, we define and test exception handling, retries, and notifications. Cases that cannot be resolved automatically remain for review.
How much does it cost?
It depends on the process and the volume. We start with a demo, review your case, and give you a clear proposal before you decide.
How long does setup take?
It depends on scope, providers, and the validation required. Before activation, you receive a clear configuration and testing plan.
Next step
Tell us which repetitive task takes the most time
We review it with you and prepare a demonstration using representative, test, or anonymized examples before you decide.